Staff Manager to the CEO

About the Role

We are looking for a highly organized, resourceful, and proactive Staff Manager to the CEO to serve as a strategic operational partner. This role is a unique hybrid: you will manage the CEO’s executive operations while providing structured PMO support to the Chief Strategy Officer.

The ideal candidate is a "force multiplier" — someone who thrives in fast-paced, high-growth environments and can seamlessly pivot from managing complex calendars to tracking technical project dependencies.

Key Responsibilities

1. CEO Executive Operations

• Calendar & Priority Management: Orchestrate the CEO’s schedule, ensuring time is aligned with the company’s highest priorities.
• Communication Flow: Manage email triage, draft briefing notes, and handle internal/external correspondence.
• Briefing & Research: Conduct light research and compile summaries, dashboards, or updates to prepare the CEO for key engagements.
• Operational Extension: Coordinate travel and logistics, manage expenses, and ensure the CEO’s workflow is friction-free.
• Linguistic Support: Act as a bridge for communication, providing translation and support in Ukrainian/Russian and English as required.

2. PMO & Project Coordination (Reporting to CSO)

• Project Governance: Support the PMO in maintaining project plans, timelines, and delivery trackers.
• Risk Management: Maintain RAID logs (Risks, Assumptions, Issues, Dependencies) to ensure project health.
• Reporting: Prepare weekly/monthly PMO dashboards, KPI summaries, and leadership reports.
• Cadence Management: Coordinate standups, sprint reviews, and steering committee meetings.
• Accountability: Track action items across squads, ensuring deadlines are met and escalating blockers to leadership proactively.

Skills & Qualifications

Required:

• Multilingual Mastery: Absolute fluency in English, Ukrainian OR Russian.
• Operational Excellence: Proven experience in project coordination and high-level executive support.
• Tech-Savvy: High proficiency in Google Workspace, Notion, Slack, and PM tools (Asana, Jira, or Trello).
• High EQ: The ability to navigate cross-functional teams (Product, Engineering, Operations) with professionalism and discretion.
• Detail-Oriented: A "zero-mistake" mindset regarding documentation and confidentiality.

Preferred:

• Experience in Tech, Fintech, or Startup environments.
• Experience supporting a Founder or C-level executive.
• Background in PMO, Business Ops, or Product Ops.
• Regulatory Knowledge: Understanding of payments regulation (SEPA/SWIFT, card schemes), digital asset laws, and licensing procedures in key jurisdictions.

Compensation & Benefits (Dubai, UAE)

• Competitive Salary: Highly competitive compensation package.
• Visa & Residency: Full coverage of UAE employment visa and residency permit costs.
• Relocation Support: Dedicated support for your move, including inbound flight coverage (if applicable).
• Annual Leave: 24 working days + UAE Public Holidays.
• Health & Wellness: Comprehensive Medical Insurance.
• Incentives: Eligibility for performance-based bonuses.
• Statutory Benefits: End-of-service gratuity as per UAE Labour Law.