Human Resources Assistant

All Our Positions Are Volunteer Based As Arcadia Follows Non For Profit Aims For It's Missions. Volunteership Contract Duration Is 1 Year Term With Possible Extensions. 

Role: Human Resources Assistant

Contract Type: Volunteer

Interview: January 2025

Duration 12 Months

Who we are & What do we believe? 

Arcadia is a non-profit, international non-governmental organisation with a global presence, comprising 238 members from all seven continents. Founded and headquartered in Geneva, Switzerland, Arcadia is dedicated to two core missions:

Our primary mission is to make university-level education accessible to everyone, irrespective of financial, social, geographical, or political barriers. We strive for academic excellence and aim to diminish the limitations to education, ensuring that high-quality education is available to all. Our secondary mission is to foster a global appreciation and support for art. By addressing contemporary global issues through art in our exhibitions, and highlighting significant art events worldwide, we aim to cultivate a deep-seated art consciousness. Our goal is to inspire a greater appreciation for art in the modern world.

At Arcadia, our academic team consists of over 70 international writers who contribute to Higher Education-level academic articles across a myriad of disciplines. Our commitment to sharing knowledge without any charges or subscriptions ensures that everyone, everywhere, can benefit from our collective expertise. We believe in the transformative power of education and art to create a better, more enlightened world, a modern utopia.

Wherever you are, whoever you are !

We believe that the internet is one of the greatest resources people have, giving us the opportunity to exceed our physical boundaries. Arcadia welcomes all regardless of gender, ethnicity, and age. We embrace diversity and as an international NGO with more than 79 different nationalities, our aim is to support diversity in our teams and give people all around the world the chance to work and grow in their fields of interest. 

Who We Are Recruiting For Position? 

At Arcadia, we are seeking individuals who are interested in joining our Human Resources department. Applicants should submit supporting CVs for the position they are applying for. We will be hiring ten (10) individuals for our international HR team.

Under the supervision of the HR Coordinator and in close collaboration with the Human Resources Recruitment Manager, you will provide support for job postings and facilitate communication between departments regarding required weekly data transfers and monitoring activities. These activities will be reported to the HR Manager on a weekly basis. Given the nature of this position, you will receive training on how to post job applications, screen candidates, and input data into our matrix. Additionally, you will be assigned to one of Arcadia's seven HR managers to assist with meeting planning and documenting minutes of the meetings.

If you are a graduate seeking a new opportunity or a graduate interested in an HR position that offers a strong start to your career within an international work environment that genuinely cares about each member, then this role is for you.

What Are Your Responsibilities For The Position? 

• HR Assistants will be responsible for assisting with day to day operations of the HR functions and duties. 
• HR Assistants will process documentation and prepare reports relating to personnel activities. 
• To organize statistics for the data collected in different departments within the organization. 
• Provide additional support to departments within the organization in terms of data collection, editing, analyzing and posting. 
• Work with multidisciplinary departments according to related tasks that are given. 
• Communicate with outer messages received to the organization as questions or inquiries. 
• You will provide weekly reports to department managers. 
• Support all internal and external HR-related inquiries or requests. 

Soft Skills & Strong Skills & Requirements 

• Minimum BA degree ongoing or completed. 
• HR Experience is preferred but not a must as we provide training and develop our members along their journey. 
• Strong desire to work at communicational tasks where keeping information channels active between departments and providing documents between meetings.
• Drive HR processes within related positions (reporting, job posting assisting, organizational skills, etc.) 
• Build strong relationships and trust with leaders and colleagues, assist leaders to gain a better understanding of organization’s needs. 
• Full understanding of HR functions and best practices. 
• Highly computer literate with capability in gmail, google drive, google channels, and related business and communication tools. 
• Coordinate and arrange subsequent projects with the HR Manager and related leaders. 
• Commitment to Arcadia’s mission to provide high-quality content to people who desire to learn the beauty of Art and support Arcadia’s motto to enable education for those who can not afford it but are in seeks. 
• Sensitivity to cultural, gender-based, religious, racial, national, and age differences.
• Highest standards of integrity and discretion. 
• Strict on joining regular department meetings and discipline on deadline projects.

What We Offer 

• An online certificate with an international serial number after completing one year at Arcadia.
• Access to Arcadia's Executive Education Certificate Program, which includes six courses totaling 64 hours, specifically tailored for your role, with international certification.
• Opportunities to network and receive support from seasoned HR professionals and consultants from all around the world, helping you learn and develop throughout the human resources and recruitment process.
• We promise you a green world, a new feature. Join a fully net-zero carbon emission organisation committed to supporting a greener world.
• Flexible working hours based on project deadlines. You must be willing to work 8-10 hours per week, with the flexibility to choose their working times to meet bi-weekly deadlines.
• The chance to be part of our volunteer organisation, contributing to Arcadia's humanitarian mission to provide education for all.
• Possibility of contract renewal with advancement at your field as an HR Consultant at the end of your 1 year according to evaluation of the HR Board.
• The opportunity to work remotely, providing flexibility and the ability to balance your work with other commitments. 
• The chance to work with a diverse team of individuals from around the world, supporting the organisation's commitment to inclusivity and diversity. 
• Being credited with your name, picture and also being credited in the '' Team '' section. (www.byarcadia.org)
• Training sessions from our valuable and well-experienced team members.
• Being part of our volunteer-based organisation, and the satisfaction of contributing and doing good to the world.

Arcadia is an equal opportunity employer. We evaluate qualified applicants without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.