Amdaris is an international, cutting-edge software development solutions organization with flagship offices based in the heart of Bristol. We fuse together exceptional talent that takes software to the next level and delivers outstanding services through our blended model of resources across our European offices. Our approach has helped us grow 40% every year for the last four years, and our future is even bigger.

Role purpose

Ensures the preparation, registration, and management of all physical and electronic employee documentation, as well as the submission of required documents to relevant institutions and authorities, in compliance with current Romanian labor legislation.

Key accountabilities

• Prepares and maintains personnel files and all related documentation for employee onboarding and offboarding, as well as for any changes occurring during the execution of the Individual Employment Contract (CIM), including job descriptions, amendments, decisions, and other legally required documents.
• Registers and updates all employee data in the Labor Inspectorate’s online systems and in the payroll system (Revisal, Win Mentor), in accordance with applicable Romanian legislation.
• Archives and manages all personnel files, documents, and databases related to HR administration activities.
• Provides legal support and prepares documentation related to the Collective Labor Agreement (CCM), Internal Regulations (ROI), and internal HR decisions.
• Provides legal support and prepares documentation for disciplinary investigation procedures, in accordance with labor law.
• Manages the relationship with the occupational health services provider for pre-employment and periodic medical examinations.
• Submits and registers employee-related documents with local and national authorities, as required by law.
• Prepares statistical reports and centralized HR data related to company personnel.
• Develops procedures, work instructions, and document templates within the scope of responsibility, in line with company standards.
• Participates in internal and external audits and addresses follow-up actions related to HR administrative procedures and documentation.
• Provides employees and colleagues with information regarding labor legislation, provisions of the CCM, ROI, internal procedures, HR work instructions, and employee benefits.
• Prepares various monthly reports (for Finance, Occupational Health, and other ad-hoc HR reports as requested).
• Complies with the company’s Internal Regulations and work procedures and maintains a professional and confidential approach to all managed data.
• Understands, applies, and complies with procedures within the assigned area of responsibility, as well as applicable cross-departmental procedures.
• Benefits Management: Validate benefits eligibility and updates the platform.
• Performs other tasks related to the role, as assigned by the direct manager.

Essential competencies

• Experience in HR administration & Payroll
• Passionate about systems and automation
• Great communication skills and English language
• Knowledge of the local labor market
• Reputation for integrity, dedicated work ethic, and desire for ownership & accountability

Desirable competencies

• Demonstrated experience with data and analytics and working with technical teams
• Track record of working in fast paced, changing environments
• Project management skills
• Experience in owning HR systems and passionate about driving automation