Project Management Admin

Company Description

Global Records is the most prominent independent record label in Eastern and Central Europe, its music being enjoyed by hundreds of millions of people all over the world, live, on digital and on radio and TV stations.

Great music doesn't just happen, it needs to be discovered and brought to people. Music is a state of mind, it lives in each of us, it changes mentalities and helps no matter what. It represents creativity and joy.

With over 500 annual releases produced, distributed, and promoted for top artists, we strive to become the international leading entertainment company that provides a better today for our audience through our revolutionary content, memorable experiences, and talents.

Role Description

We are looking for a Project Manager Admin to oversee and coordinate the operational and administrative flow of music releases. This role ensures that all technical, legal, and operational elements come together on time, meeting quality standards.

Key Responsibilities

• Music Release Administration & Oversight
• Manage a dedicated portfolio of projects, making sure each release is executed smoothly, accurately, and in line with internal timelines.
• Works in close collaboration with artists' Account Managers and all internal departments to prepare, organize, and deliver all materials needed for music uploads to digital platforms.
• Perform quality checks on metadata and creative assets to ensure accurate and consistent representation across platforms.

• Operational & Administrative Support
• Collect and organize data required for paperwork and internal documentation.
• Ensure timely submission of essential paperwork (contracts, invoices, reports) to support legal, financial, and production teams.

• Physical Distribution
• Coordinate production and delivery of physical products—such as CDs or vinyls—working with suppliers and distributors.
• Manage inventory tracking, documentation, and compliance for physical product production.

Qualifications

• Previous experience in project management or administration within music, media, or digital industries is a plus.
• Highly organized with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
• Attention to detail and excellent communication skills, written and verbal.
• Analytical thinking and a drive to continuously improve processes and results.
• Ability to innovate and be solutions focused.
• Experience with project management tools

If you're passionate about music, thrive in a structured environment, and enjoy making things happen behind the scenes - we’d love to meet you!