Administrative Officer

Job Description

The Opportunity

To support the management and coordination of the Alumni & Student Careers Office by offering administrative and operational support to the team. This role will include working directly with students, graduates, employers, and other opportunity providers.

The Responsibilities

Under the guidance and direction of the Manager, Alumni & Student Careers Office, the Administrative Officer is responsible for:

• Performing general administrative duties, allowing the department to function smoothly and efficiently.
• Responding promptly, effectively, and courteously to student and staff concerns.
• Serving as the first point of contact for students and responding to basic student queries.
• Performing administrative duties with students, producing reports as requested, and attending to phone calls.
• Ensuring the Career Center is presentable and attractive to students.
• Recording minutes of meetings.
• Developing, coordinating and maintaining a central activity calendar for the Student Careers Office.
• Documenting and archiving important documents.
• Supporting with the Information Management of the Alumni & Student Careers Office (Memo tracking, Shared drive information management, Minutes of meeting, etc).
• Updating the Careers website materials in consultation with the Career team.
• Generating purchasing orders for the Unit.
• Assisting in the preparation for workshops and events organized by the Alumni & Student Careers Office (venue booking, IT arrangement, etc)
• Working closely with the Manager, Alumni & Student Careers Office, to develop and complete special projects that contribute to the Unit's success.
• Supporting with adhoc Career projects, as directed by the line manager.
  
  

Education & Experience Requirements

• A minimum of a Bachelor’s degree in a related field from an accredited institution and 2 years of relevant experience or an equivalent combination of education and experience.
• Familiarity with a customer-focused environment.
• Highly computer literate, including Microsoft Office Suite.
  
  

Other Essential Requirements

Fluency in Arabic & English;

Good administration skills;

Attention to detail.

The Benefits

The University’s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., cash housing, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.

To Apply

In addition to completing the online application form, attach a cover letter, a current CV, and three professional references' names and contact details.

While we appreciate all applications, you will be contacted only if selected for an interview.

For any further inquiries, please contact [email protected]