Human Resources Specialist

Step into a vibrant and collaborative atmosphere, where our exceptional team is at the heart of everything we do. We are seeking a meticulous HR Specialist who has a knack for navigating labor legislation and is passionate about numbers and about fostering a harmonious work environment. At Ipsos, we celebrate initiative and innovation, ensuring that your unique talents are nurtured and utilized to their full potential. Join us and contribute to the seamless management of our valued workforce, driving our company forward through excellence and collaboration.

What will I be doing?

• Responsible for the timely entry of employee information into the system: hires, departures, suspensions, changes in position, salary, working hours, organizational structure, reporting, updating seniority, promotions, changes in work schedule, night hours, IBAN accounts, medical leaves;
• Calculates and keeps records of variable pay elements: bonuses, allowances;
• Ensures the accuracy of employee attendance records through checks during the month and before finalizing the monthly payroll calculation;
• Responsible for the accuracy and timely delivery of the final report for the preparation of the monthly payroll, monthly reports such as Headcount, Provision for unused leaves, Attrition;
• Prepares periodic and on-request reports, employee certificates;
• Responsible for preparing, signing, and archiving employment contracts or addendums: internal transfers, promotions, salary changes, teleworking, etc.;
• Prepares suspension and termination decisions for personnel leaving the company;
• Ensures liaison with labor authorities, registers and reports employment contracts, addendums, decisions, notifications regarding pregnancy, and other situations provided by labor legislation to the competent authorities within the legal deadline;
• Manages the relationship with the benefits provider, occupational medicine, and/or medical service subscriptions, ensures all employees undergo pre-employment and periodic medical examinations as required by law, advises and assists colleagues in dealing with this provider;
• Participates in intra and interdepartmental projects or activities, based on their role and competencies, to contribute to achieving team objectives;
• Fully complies with labor legislation in daily responsibilities and throughout all activities.

What do I need to bring with me?

• Higher education;
• Previous experience in human resources, personnel administration, and payroll/reporting for a minimum of 3 years;
• Advanced knowledge of labor legislation - Human Resources Inspector Course and Payroll Course;
• Advanced English language skills;
• Advanced MS Office skills;
• Priority-setting skills;
• Business communication skills;
• Interpersonal communication;
• Collaboration and team spirit;
• Customer orientation;
• Result orientation;
• Accuracy and precision;
• Planning and organization;
• Professional attitude, integrity.

What is in it for me?

• Flexible & Hybrid working
• Flexible Benefits platform (e.g.: 7Card, Kindergarten support and many more)
• Additional Vacation days (starting 25 days)
• Referral & Seniority bonus
• Gifts and events on festive days of the year
• Bookster
• Employee Assistance Program
• Rewarding program
• Opportunities for professional growth
• Online Learning Platform
• Productive & collaborative atmosphere
• Social and environmental responsibility