Operational Assistant - European Institution

Our client, a Investment bank based in Kirchberg is looking for its future Operational Assistant within their Human Ressources Service.

This will be a temporary contract of 2 months. Please note that this assignment may be extended, in accordance with Luxembourgish law, for a maximum duration of 1 year.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners

Your Responsabilties

• Maintain and update records related to HR data processing activities
• Prepare and revise related documentation as required
• Follow up with relevant stakeholders to ensure timely review and feedback
• Track updates and ensure changes are correctly reflected in internal systems
• Keep registers and databases accurate, up to date, and well-organised
• File and manage documentation in line with internal procedures
• Register and track personal data breach cases in dedicated systems
• Monitor follow-up actions and ensure timely progress updates
• Send reminders to responsible stakeholders when actions are pending
• Maintain accurate documentation and ensure proper filing of all cases
• Record and manage data subject requests in line with deadlines
• Follow up to ensure responses are provided within legal time limits
• Keep registers updated with the latest status information
• Provide administrative support for data protection consultations as needed
• Ensure high standards of data quality across all records and systems
• Maintain strict confidentiality at all times when handling information
  
  

Your Profile

• Secondary education, ideally complemented by a qualification in administration, business, legal studies, accounting, or a related field
• Alternatively, equivalent professional experience in a similar administrative environment
• Minimum of 3 years’ experience in HR, legal, compliance, or administrative roles involving confidential information
• Strong understanding of confidentiality requirements and ability to handle sensitive data responsibly
• Highly organised with strong attention to detail and accuracy
• Ability to prioritise tasks, manage deadlines, and work efficiently under pressure
• Good analytical and problem-solving skills
• Proficiency in standard office tools, including document management systems and Microsoft Office (Word, Excel, PowerPoint)
• Excellent command of English and French
• Knowledge of other European Union languages is an advantage, including but not limited to: German, Spanish, Italian, Portuguese, Dutch, Greek, Swedish, Danish, Finnish, Polish, Czech, Slovak, Hungarian, Romanian, Bulgarian, Croatian, Slovenian, Estonian, Latvian, Lithuanian, Irish, Maltese
• Collaborative mindset with a proactive and reliable working style
• Focus on delivering accurate and high-quality work
  
  

Package

• Gross hourly: €22.16
• Leave: 26 days of annual leave + up to 17 public holidays
  
  

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Elif Ozdemir as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.