People Operations Asst Analyst

Overview

As a Talent Acquisition Coordinator, you will play a key role in ensuring seamless execution of recruitment coordination processes across different hiring categories. You will be responsible for managing requisition processing, interview scheduling, offer management, pre-boarding and onboarding activities, while ensuring compliance, data integrity and process adherence.

This role requires strong organizational skills, attention to detail, stakeholder collaboration, and the ability to work efficiently in a fast-paced environment. You will work closely with Recruiters, Hiring Managers, Talent Acquisition Leaders and HR teams to deliver an exceptional recruitment experience for both candidates and internal stakeholders.

Responsibilities

• Requisition Management: Ensure accurate entry, updates, and maintenance of job requisitions within the Applicant Tracking System (ATS);
• Interview Scheduling & Coordination: Manage and coordinate interview schedules with candidates, hiring managers, and interviewers to ensure timely and professional interview logistics;
• Assist in the preparation and issuance of offer letters ensuring accuracy, compliance, and timely delivery;
• Support pre-boarding activities, including new hire documentation;
• Ensure a smooth transition for new hires, resolving any onboarding-related concerns efficiently;
• Process Oversight: Monitor all aspects of the internal recruitment life-cycle, ensuring timely completion of each stage while maintaining high service standards;
• Maintain accurate and up-to-date candidate records within the ATS and other recruitment systems;
• Ensure data integrity and compliance with company policies and data privacy regulations;
• Generate basic reports on recruitment activities, tracking process completion rates, candidate status and coordination efficiency;
• Build and maintain strong relationships with Recruiters, Hiring Managers, HR Teams and Candidates;
• Provide timely updates on the status of coordination activities, ensuring clear communication and alignment;
• Ensure candidates receive a high-touch experience, keeping them informed throughout the interview and hiring process;
• Identify and suggest process improvements to streamline coordination activities and enhance efficiency;
• Utilize the ATS, CRM and other recruitment tools to ensure timely and accurate execution of coordination activities;
• Stay updated on system and process changes, ensuring proper adoption and compliance;
• Ensure all recruitment activities comply with local employment laws, company policies and global hiring standards;
• Maintain accurate data entry and tracking within the ATS, ensuring full compliance with recruitment lifecycle protocols;
• Safeguard the accuracy and completeness of candidate records, ensuring adherence to data privacy regulations;
• Support both external and internal recruitment processes, managing job postings, candidate scheduling and onboarding logistics across multiple hiring categories;
• Balance internal mobility coordination while supporting external hiring, ensuring dual-process efficiency.
  
  

Qualifications

• 2+ years of experience in recruitment coordination, HR operations or talent acquisition support;
• Experience working with Applicant Tracking Systems (ATS) (e.g., iCIMS, Workday, SuccessFactors) and recruitment technologies;
• Strong ability to manage multiple priorities, high volume hiring processes and deadlines in a fast-paced environment;
• Excellent verbal and written communication skills, with the ability to interact professionally with candidates, recruiters, hiring managers and cross-functional stakeholders;
• Understanding of global hiring standards, local employment laws, and recruitment lifecycle protocols to ensure compliance and data integrity;
• Strong focus on accuracy in offer processing, scheduling and data management to maintain seamless recruitment coordination;
• Ability to work collaboratively across teams while maintaining discretion in handling sensitive candidate information;
• Strong customer service orientation to ensure a high-touch candidate experience throughout the interview and onboarding process;
• Strong written and spoken English and German skills to support recruitment coordination across regions;
• Ability to identify opportunities for operational efficiency and suggest enhancements to streamline coordination activities;
• Experience managing job postings, interview logistics and onboarding for both external hires and internal employee transitions.
  
  

To support informed and transparent discussions, candidates who progress to the interview stage will be provided with information on the initial remuneration level for the role. Any questions and further details about the process will be discussed during the interview.