Finance and Admin Manager

JOB PURPOSE:

To assist the Group Director in the daily operations as well as strategic plans and manage a broad variety of tasks to optimize efficiency and effectiveness levels of the Group.

JOB DIMENSIONS:

• The Finance Admin Manager is a senior role responsible for overseeing and executing tasks which are related to the operational, financial, growth targets, communication, and business development activities of client across various sectors.
• The Finance Admin Manager will work independently or with a small team, effectively performing duties to ensure the successful execution of strategic objectives.
• This role requires strong leadership, business acumen, and the ability to drive performance improvements across the organization.
• The candidate is expected to oversee financial processes, ensuring operational efficiency, and supporting initiatives within the organization. This role combines financial analysis, budgeting, forecasting, and operational support to drive business performance and growth.

KEY RESPONSIBILITIES:

Financial Management Tasks:

• Develop and manage budgets, financial forecasts, and financial reporting.
• Analyze financial data and performance metrics to provide insights and recommendations.
• Prepare and review financial statements and reports, ensuring accuracy and compliance with regulatory requirements.
• Monitor cash flow, manage financial transactions, and oversee accounts payable/receivable.
• Conduct full accounting cycles from inception to finalization & taxation.
• Conduct variance analysis to compare actual financial performance against budgets and forecasts.
• Assess financial risks and opportunities and develop strategies to mitigate risks.
• Provide financial insights and recommendations to support strategic decision-making.

Admin Tasks:

• Management of the complete executive office that includes communications on different platforms, meetings & appointments, travel & events, documentation & filing, and other clerical tasks.
• Assist in commercial, financial and legal operations including tenders, proposals and market research.
• Produce reports, summaries, memos and various correspondences including letters internally and externally.
• Direct and supervise office upkeep and ambience to ensure a professional work environment.
• Act as the group’s compliance liaison to ensure standard procedures are in place.
• Attend meetings with / on behalf of the group director, take notes and minutes and follow up on tasks to ensure smooth workflow and execution by relevant parties.
• To be the focal point between the group director and any client, guest, as well as between the group director and all subsidiaries and shareholding companies.
• Constantly sustaining a high level of professionalism to represent the group and its shareholders in the best shape and manner.
• Build and maintain strong relationships with stakeholders, including subsidiaries and associate companies.
• Collaborate with internal and external partners to achieve business objectives.
• Manage a small team, provide guidance, coaching, and manage human resource related requirements as per normal practice and standard.

Operational Tasks:

• Streamline operational processes, identify bottlenecks, and implement best practices.
• Monitor key performance indicators (KPIs) and operational metrics to drive efficiency improvements.
• Identify and resolve operational issues, ensuring smooth business operations.
• Foster a culture of continuous improvement and innovation within the organization.
• Develop and deliver compelling presentations to internal and external stakeholders, including executive leadership, board members, clients, and investors.
• Effectively communicate complex information and strategic plans in a clear and concise manner.
• Tailor presentations to suit different audiences and objectives, adapting the messaging and style accordingly.
• Delegate tasks and responsibilities, ensuring effective utilization of resources.
• Set performance expectations, conduct performance reviews, and provide regular feedback.
• Promote a collaborative and high-performance work environment.
• Address stakeholder concerns, resolve conflicts, and negotiate contracts as required.

JOB CHALLENGES:

• Maintain KPIs of different segments.
• Manage board & shareholders expectations.
• Ability to prioritize multiple tasks with full execution abilities.
• Ability to challenge different types of founders & entrepreneurs.

REQUIRED QUALIFICATIONS:

• Bachelor’s degree in: Finance, Accounting, Business Administration, or a related field (master’s degree or professional certification, such as CPA, is a plus).
• Proven experience in finance, accounting, or operations roles.
• Strong analytical and problem-solving skills.
• Proficiency in financial software and tools (e.g., ERP systems, Tally, Excel).
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and projects simultaneously.