Senior Project Manager

Position Title: Sr Project Manager_ KO Lab and Team Support

• Function: Customer & Commercial Leadership Europe
• Reports to: Senior Director II, Channel and Portfolio Development
• Client Location: Brussels
• Fixed Term Contractor: 9 Months

Role Context:

Seeking a Sr Project Manager to join the Channel and Portfolio Development team to support on the day-to-day management of the KO Lab, as well as assist the broader team on key projects and administrative tasks (inc travel, budget & expense management).

Customer Innovation & Collaboration Center Brussels (also known as the KOLab) is one of three global collaboration centres across the world. It serves as an incubator of differentiated ideas, best practices, and critical insights to advance key business priorities of our top customers and stakeholders.

Key responsibilities:

• As the Sr Project Manager, you will partner closely with the KOLab Director in Brussels and lead the day-to-day logistical management to ensure best in class events / meetings with our top customers and stakeholders.
• This role is in-person at the KOLab facility in Brussels and requires face-to-face work in a highly interactive environment with customers, internal teams and external stakeholders.
• Event Management: Efficiently manage the scheduling for the KOLab meetings, which includes working directly with the customer teams & Bottling Partners to coordinate session dates, plan the session content and “run of show” – enabled by strong preparation skills.
• Session Coordination: During meetings, focus on flawless facilitation to ensure best in class experience for the event participants, by being a hands-on host, fully present & engaged to address any questions or issues that might arise; support KOLab Director as required (including content presentation), and ensuring a positive experience for all participants. This requires close connection with local cross functional teams including office facilities teams, IT, and other stakeholders.
• Logistics Support: Main point of contact for the customer teams / event hosts. Providing attentive and comprehensive logistical support from the booking right through to the event completion. This includes (but not limited to) managing meeting bookings, budget management, catering, admin queries and working with IT and Facilities teams.
• Facility Readiness: Ensure the KOLab is consistently ready to host events. This includes a pro-active coordination with our facility teams in Brussels and continuously seeking improvements to enhance the centre’s functionality and appeal. Each year, there are specific refresh projects that involve working with both internal teams and external agencies, which will be led by the Sr Project Manager in partnership with the KOLab Director.
• Sharing Learning: Creating internal communication following the events, highlighting the customer partnership, key discussion topics and key insights gathered through the event, and sharing these learnings with the broader Commercial team.
• In addition to the KO Lab, as the Team Support you will work with the team on the following areas:
• Project Management: Working with the broader Channel and Portfolio Development team on specific projects, designed to give a “big picture” view of the business to aid in the KO Lab role.
• General Support: Partnering with the team to support on general administrative requests
• Calendar & Logistical Support: Managing the team leaders’ calendar, travel and expenses
• Budget Management: Tracking the overall team budget and identifying gaps

KeY SUCCESS PARAMETERS

Experience

• 5+ years of experience in similar Project Management roles within a major company
• Strong communication and collaboration skills
• Ability to manage multiple stakeholders and tasks at the same time
• Ability to think from planning to events – considering all the steps in between
• Excellent attention to detail (esp. within calendar and budget management tasks)
• Ability to adapt and be agile as situations evolve; focus on meeting set timelines
• Strong communication skills (written and verbal) – comfortable speaking within group setting
• As this role is based in Brussels, Fluent in English and advanced in French and/or Dutch is required

Top 5 Skills

1. MICROSOFT OFFICE EXPERIENCE (OUTLOOK, TEAMS, EXCEL, PPT ETC)
2. EVENT COORDINATION, CALENDAR & LOGISTIC MANAGEMENT
3. BUDGET TRACKING
4. STAKEHOLDER MANAGEMENT
5. EXCELLENT COMMUNICATION & COLLABORATION SKILLS