Receptionist/HR Admin Assistant

About Teleflex Incorporated

As a global provider of medical technologies, Teleflex is driven by our purpose to improve the health and quality of people’s lives. Through our vision to become the most trusted partner in healthcare, we offer a diverse portfolio with solutions in the therapy areas of anesthesia, emergency medicine, interventional cardiology and radiology, surgical, vascular access, and urology. We believe that the potential of great people, purpose-driven innovation, and world-class products can shape the future direction of healthcare.

Teleflex is the home of Arrow™, Barrigel™, Deknatel™, QuikClot™, LMA™, Pilling™, Rüsch™, UroLift™ and Weck™ – trusted brands united by a common sense of purpose.

At Teleflex, we are empowering the future of healthcare. For more information, please visit teleflex.com.

OEM - Teleflex Medical OEM is a leading global provider of product development and production services for medical device manufacturers. We set ourselves apart with deep expertise, decades of experience, a dedication to design for manufacturability, and extensive, in-house capabilities, which include engineering, regulatory services, material selection and formulation, prototyping, manufacturing, assembly and packaging. We deliver industry-changing innovations and next-generation solutions for extrusions; diagnostic and interventional catheters; balloons and balloon catheters; sheath/dilator sets; specialty sutures, braids and fibers; and bioabsorbable sutures, yarns and resins. Join a dynamic, growing team that offers healthcare providers an array of medical technology solutions that make a difference in patients’ lives.

Position Summary

Title: Receptionist / HR Admin Assistant

Reports to: Human Resource Manager

Department: Human Resources

Purpose Of The Role

This role will provide Reception cover and HR admin support to the HR department and staff in the Limerick facility as needed through co-ordinating visitors, managing reception, dealing with employee queries, co-ordinating recruitment and selection activities and maintaining HR, Health and Safety systems and databases as needed.

Principal Responsibilities

Key Responsibilities:

Key responsibilities will include (but are not limited) to the following:

• Manage and co-ordinate reception activities including:
• Welcoming visitors by greeting them, in person or on the telephone, answering or referring inquiries and using paging system and telephone switchboard.
• Maintaining security by following the procedures of monitoring the sign-in system, issuing visitor badges, access fobs and NDA’s
• Directs visitors by maintaining employee and department directories and giving instructions.
• Co-ordinates the itineraries, hospitality and food requirements of all visitors during their visit to Teleflex.
• Co-ordinates all out-going and in-coming post needs by using frank machine and delivering post to relevant people and ensuring that all supplies related to the post are maintained.
• Responsible for the purchasing of all stationary stock across the plant and ensuring that all supplies are maintained and distributed equally.
  
  
  

Principal Responsibilities Cont.

• Co-ordinate organise and plan company events while staying within budget. Co-ordinate the development and distribution of information to employees through newsletters, intranet updating, notices, news articles and other informational materials regarding programs, services, activities and policies.
• Supporting the HR dept with co-ordination of all recruitment and selection activities including advertising, applications, co-ordinating interviews, assessments, candidate notifications, medical co-ordination
• Maintain human resources records and files as required.
• Co-ordinate Occupational Health appointments as required ensuring databases and files are continuously monitored and updated
• Participate in various HR projects as required i.e. Annual Employee survey/ PMP’s
• Maintaining / ordering and issuing of PPE as required along with issuing of personal lockers
• Maintaining Health and Safety / HR databases in a timely manner
• Other duties / projects as assigned by manager
• Ensure full compliance with regulatory requirements
• Ensure Quality and EHS policies and procedures are adhered to at all times
  
  
  

Professional Skills/knowledge

Education / Experience Requirements

• A third level qualification in business, human resources or related field.
• Experience of working within a busy reception environment
• Approachable, professional and able to work in a highly confidential environment.
• Excellent verbal and written communication skills
• Excellent computer skills (MS Word, Excel & PowerPoint)
• Strong organisational skills, detail oriented, excellent follow-through and the ability to multi-task
• Continuous improvement approach towards work processes.
• Ability to work in a fluid, demanding environment.
• Understanding and appreciation of Teleflex ethics Standards.
  
  
  

Competency Profile

People

• Clear verbal and written communication
• Ability to work in a cross functional team
• Ability to use interpersonal skills to deal successfully with day-to-day matters
• Demonstrates behaviours in line with Teleflex Core Values
  
  
  

Strategy

• Understand the key drivers impacting the business
• Understanding of other department’s impact on the key drivers and how all departments fit together
  
  
  

Customers and Vendors

• Ability to understand customer relationships
• Ability to generate appropriate relationships with customers
• Ability to deal with difficult customers communications
• Ability to influence customers where necessary
  
  
  

Teleflex is an equal opportunity employer. Applicants will be considered without regard to age, gender, race, civil status, family status, sexual orientation, disability, religion and/or membership of the traveller community. If you require accommodation to apply for a position, please contact us at [email protected].

Diversity fosters innovative thinking and entrepreneurship and that’s what we are about at Teleflex. We trust and value our people and their diversity and we make it fun to work here. We are on a journey to ensure our workplaces mirror the patients we serve and the communities we operate in.Our approach is simple, we embrace everyone and want them to feel they belong here.We are building a culture where all employees can bring their best and unique selves to work.If that appeals to you, we would love to hear from you. Come join a company where diversity is sought out and inclusivity is how we progress.

At Teleflex, we follow a comprehensive hiring process. We do not accept unsolicited resumes from agency recruiters or 3rd party firms. We do not make unsolicited job offers. We do not ask for money or require equipment purchase up-front.

Teleflex, the Teleflex logo, Arrow™, Barrigel™, Deknatel™, QuikClot™, LMA™, Pilling™, Rüsch™, UroLift™ and Weck™ are trademarks or registered trademarks of Teleflex Incorporated or its affiliates, in the U.S. and/or other countries.

© 2025 Teleflex Incorporated. All rights reserved.