PROJECT MANAGEMENT ASSISTANCE

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Department Operations

Reporting to Project Director

Employment Temporary, 2 years

Location Bucharest, Romania

Project Management Assistance

The Project Management Assistance provides comprehensive administrative and secretarial support to the Director of Project and project team members. The role facilitates smooth daily operations, supports internal and external communications, and contributes to the coordination and execution of project-related activities.

Key Responsibilities

• Provide daily administrative support to the Director of Project, including calendar management, correspondence, and meeting coordination.
• Handle phone calls, emails, visitor reception, and internal logistics such as conference room and videoconference bookings.
• Prepare reports, consolidate departmental data, and draft meeting minutes for internal and external use.
• Manage SAP tasks related to purchase requisitions and receipts; maintain accurate contract records.
• Coordinate travel arrangements, visas, accommodations, and event logistics for project staff and guests.
• Collaborate with cross-functional teams and ensure compliance with company health, safety, and hygiene policies.
  
  

Who We Are Looking For – Requirements  

Education Higher education degree.

Work experience Minimum 1 year of experience in a similar role.

Language Proficient in English & Romanian (spoken and written).

Other Skills And Knowledge   

• Advanced PC skills (MS Office, especially Excel).
• Experience with SAP (requisitioning and goods receiving) is a plus.
• Knowledge of project management processes is an advantage.
• Excellent communication, negotiation, and interpersonal skills.
• Strong organizational ability, attention to detail, and capacity to multitask under pressure.
• Proactive, reliable, and collaborative with discretion; event coordination experience is a plus.
  
  

What Are The Next Steps

• Pre-interview with Talent Advisor JTI GBS
• SHL test (online)
• HM interview with the Factory People & Culture Manager
  
  

All applications will be reviewed. Please be aware that you will receive a call from Poland (prefix +48), as our Global Business Services is based in Warsaw

Are you ready to join us? Build your success story at JTI. Apply now!

Next Steps

After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.

At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.