Jr. Project Manager

Description:

We are hiring an Administrative & Operations Coordinator to support a founder who runs a specialized marketing and recruiting firm focused exclusively on law firms. This role is ideal for someone highly organized, tech-savvy, and eager to grow into a more strategic operations position. The founder acts as a fractional CMO and in-house growth manager, offering tailored strategy and execution for legal clients. This is a high-ownership role that requires structure, follow-through, and strong communication. Fully remote. Full-time. Must be ENGLISH-SPEAKING.

Salary: $1,300/mo

Hours: 9:00 am to 5:00 pm CST

Key Responsibilities:

• Organize and track client deliverables across multiple legal firms and service tiers (strategy vs. hands-on execution).
• Maintain project plans and create action items from client meeting notes (Fireflies, Zoom, etc.).
• Coordinate reports, follow-ups, and key milestones across client accounts.
• Support hiring and recruiting tasks—especially for hard-to-fill legal roles like lawyers, paralegals, and legal ops/admin staff.
• Help track and follow through on KPIs tied to client intake, sales, and recruiting efforts.
• Manage communications with contractors (Europe and Nicaragua) and external vendors.
• Upload, update, and maintain materials in the CRM or project management systems.
• Support setup of marketing automations, scheduling content or reminders as needed.
• Keep the founder organized, on-task, and aware of changing deliverables across dynamic client engagements.

Key Qualifications:

• 2+ years in an administrative, project coordination, or marketing support role.
• Comfortable working in a remote environment and taking initiative with minimal oversight.
• Excellent written and verbal communication skills.
• Experience supporting marketing teams or working in a service-based business.
• Familiar with using CRMs, project management tools, or automation platforms.
• Comfortable turning meeting notes into checklists and follow-up items.
• Must own and be able to use a working computer with high-speed internet.
• Must be ENGLISH-SPEAKING.

Nice to Have:

• Familiarity with the legal industry, especially law firm operations or recruiting.
• Experience with marketing systems or intake pipelines.
• Prior experience supporting a founder or executive in a growth role.