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Grafton Recruitment

Tender and Project Purchasing Manager

Grafton Recruitment
Norway · Contract · Mid-Senior
For our client we are looking for an experienced and committed Tender/Project Purchasing Manager who wants to play a key role in projects and tender processes, for a long term assignment.

Roles And Responsibilities

  • In charge of 1 or more tenders or projects simultaneously according to the company’s Project Model and Purchasing Operating Model.
  • Main contact towards the suppliers/bidders for all deliveries required at tender and project stages.
  • Overall responsible for all purchasing-related items (supplier sourcing, selection, cost evaluation, negotiations, etc.) for each tender and/or project; electrical material, mechanical accessories, equipment, installation services, manpower, on-site support, offshore services, etc.

For Each Tender Or Project Purchasing Activities, Responsible For/to

  • Discuss with the Tender/Project team the best subcontract structure before launching the RFX, identify the packages requiring full subcontract (complex) or just a PO (simple) & the best approach (timing, preliminary commitments, back-to-back, etc.).
  • Prepare and maintain the Procurement Plan (PP) identifying the Category Purchases and all other items in cooperation with the project team.
  • Have full knowledge of the Client contractual requirements specific for Purchasing.
  • Send RFQ packages to the suppliers, receive and analyze offers, deviations, clarifications & enter in due course into the most appropriate agreement after negotiations.
  • Ensure that all necessary clarifications and input from the Suppliers are taken forward to the Client.
  • Source new suppliers and follow up the qualification of all suppliers necessary for the Tender/Project. Ensure that suppliers are approved, and all necessary information is registered in the supplier database before entering into any agreement; organize supplier audits when needed.
  • Follow strictly the General Management Procedures (GMP) before placing any order.
  • Ensure high-quality and efficient project execution by close follow-up of suppliers, contracts, and deliveries; follow up invoicing and ensure payments to the suppliers as per the agreements.
  • Focus on potential savings and TCO;
  • When possible, establish and maintain valid frame agreements with unit rates, prices, and options ready to be called off.
  • Participate and lead (as defined in the Project Model) necessary team meetings deemed appropriate for the proper execution of the purchasing activities (clarifications, negotiations, kick-off with suppliers, Purchasing Transfer meeting, or any other internal team meeting, etc.).
  • Before the 9th of each month, report savings in due course using the company tool, PCS – Savings compared to budget (so-called P&L Savings), cost avoidance/savings compared to first offers (so-called Purchasing Performance), or Cash impact (when terms of payment are modified).
  • Be aware and follow the Division of Responsibilities between the Tender/Project Purchasing Manager and the Tender/Project Category Manager.
  • Participate actively in the Risk meetings by identifying risk links to the supply chain.
  • Ensure compliance with the Group Code of Ethics, particularly implementation of the Group rules and policies related to relations with agents and consultants, competition law, and the annual actions of the Ethics Compliance Program.
  • Participate actively in department meetings and prepare when requested
  • PO creator in SAP; Invoice approver in Basware (according to company rules).

Required Skills And Qualifications

  • Fluent in English.
  • Master’s degree in Engineering, Business, or Supply Chain.
  • Extensive experience from relevant positions may compensate for formal education.
  • Minimum of 9 years of experience in Procurement / Category Management / Supply Chain with proven records of successful negotiations or commercial achievements.
  • Curious, willing to understand the purchasing technical needs to discuss and challenge suppliers effectively.
  • Strong negotiation skills (LRN, e-auction, negotiation strategies, physical auctions, etc.

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Country Guide

Norway

Strong quality of life and high-income stability

Posted
Nov 18, 2024
Type
Contract
Level
Mid-Senior
Location
Oslo
Company
Grafton Recruitment

Industries

Transportation Logistics Supply Chain Storage

Categories

Purchasing Supply Chain

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