Admin Generalist

1. Role Objective

JOB CONTENT

To manage, maintain, and control the PODC’s physical and electronic records and archives in an accurate, secure, and systematic manner. The role is responsible for ensuring proper classification, filing, retrieval, retention, and disposal of records in compliance with company policies and applicable legal and regulatory requirements. The position supports the integrity, confidentiality, and accessibility of corporate information, while also providing administrative support related to record-based activities and general administrative tasks such as reservations, insurance coordination, and related office services as required.

2. Duties and Responsibilities

Strategic:

• Provide support and assistance in execution of strategic activities as per department plan and overall company strategy.

Operational:

Archive & Records Management (Core Responsibility)

• Manage, classify, and maintain physical and electronic records in accordance with approved records classification and retention schedules.
• Ensure secure storage, preservation, and controlled access to documents in compliance with NRAA standards and company policies.
• Organize, index, and archive records to ensure efficient retrieval and information accessibility.
• Manage sorting, archiving, transfer, and authorized destruction of records in line with retention and disposal procedures.
• Maintain the integrity, confidentiality, and accuracy of corporate records at all times.
• Conduct periodic audits of record-keeping practices and report findings to management.
• Maintain records registers and documentation logs for tracking and compliance purposes.
• Supervise Duqm storage facility operations, ensuring readiness, safety, security, and compliance with approved standards.
• Monitor storage facility conditions and report on document preservation, accessibility, and risk issues.

General Administrative Support

• Provide administrative support such as travel and transportation coordination, vendor follow-up, and office support services.
• Liaise with vendors and service providers.
• Support internal and external events.
• Assist with invoice processing, expense tracking, and petty cash.

Insurance & Asset Records

• Maintain complete and accurate insurance documentation, including policies, renewals, and coverage records.
• Provide support in coordinating insurance claims documentation with insurers, brokers, and internal stakeholders.
• Maintain asset registers, verification records, and related supporting documentation.

MINIMUM EDUCATION & QUALIFICATIONS

Education:

• Bachelor’s degree with prior experience in administration or a related field preferred. Or as per the Minimum Qualifications and Experiences matrix in PODC.

Experience:

• 0-2 years of experience in relevant work area or as per the Minimum Qualifications and Experiences matrix in PODC.