HR Assistant

Role Overview:

This is an exciting opportunity for an individual seeking a career in Human Resources. This role will provide generalist assistance to the HR Business Partner and Head of Core HR UK and Middle East. The role responsibilities include delivering a professional and efficient HR service, the management of HR processes, including leavers and joiners’ administration as well as the weekly reporting and analysis of information across BGC Group.

Administrative Support

• Maintaining accurate employee records, updating the ORC HCM system, and filing documentation.
• Administer processes such as maternity, paternity, probationary periods and flexible working requests.
• Responsible for the administration and end to end processing of employee visa applications and immigration question and queries.

General HR Support

• Assist the HRBP for your client groups with HR administration tasks. Including drafting letters, contracts, policy amendments and general HR administration.
• Supporting the HR team with a variety of tasks, such as obtaining training / performance reports, responding to audit requests and ensure SOX compliance.
• To be alert to Conduct Risk issues, specifically the risk of harm to client interests, market integrity and/or competition in financial markets due to inappropriate practices or behaviours across the firm.

Employee Onboarding

• Assist with new starter on-boarding process including offer letters, reference checks, first day process, new employee files, maintenance of joiners’ reporting.

Payroll & Benefits Support

• Assisting with payroll processing on a bi-monthly basis ensuring deadlines are met and payroll updates are processed in a timely manner.
• Support the HR team with payroll data entry.
• Maintain and update with any changes the BUPA employee benefits system.

Employee Relations

• Assist the HR Business Partnering team and Head of Core HR UK and Middle East with employee relations cases in terms of drafting letters and taking minutes in meetings in a time sensitive manner.
• Answer basic queries from the business and stakeholders and when relevant point them towards the necessary policies and guidance.

Skills / Competencies required:

• A keen interest in pursuing a career in HR or administration.
• Strong attention to detail and ability to handle confidential information.
• Good communication skills (listening, verbal and written).The ability to problem solve and think about the bigger picture.
• Adaptable with the ability to work in a dynamic, entrepreneurial and fast paced environment.
• Proficient in using Microsoft Office applications (Word, Excel, Outlook).
• Self-starter must be able to work independently and understand concepts and systems quickly.
• Demonstrates a pro-active attitude with the ability to work independently and as a part of a team