The Role - What You'll Be Doing

• Coordinating national rollout schedules for ICT hardware installations across hundreds of sites.
• Managing a high-volume shared inbox, actioning requests, and routing communications to the right teams.
• Maintaining deployment calendars, booking technicians, and supporting field delivery teams on the ground.
• Reviewing scopes of work and technical documentation to ensure accuracy and deployment readiness.
• Liaising with electricians, internal subject matter experts (including remote teams), and clients-including international stakeholders.
• Managing project administration, including quotes, purchase orders, delivery trackers, and shared databases.
• Navigating fast-changing client requests with precision, ensuring no detail slips through the cracks.

About You - What We're Looking For

Essential Experience & Attributes:

• 2-5 years' experience in coordination-heavy roles such as project support, service coordination, executive administration, or similar.
• Highly organised with exceptional multitasking skills and the proven ability to manage competing deadlines in a fast-paced environment.
• A reliable, proactive go-getter who takes initiative, learns quickly, and consistently delivers results.
• Strong proficiency in Outlook and Excel-confident managing a central inbox and maintaining accurate, up-to-date trackers.
• Experience managing calendars, coordinating deployments, or scheduling technicians is highly regarded.
• An organised, structured thinker who naturally builds systems and processes where none exist.
• A friendly, professional, and highly collaborative communicator-comfortable calling technicians, following up with suppliers, and liaising with clients from diverse backgrounds.
• Calm under pressure-someone who stays grounded and solutions-focused when project plans shift.
• A fast learner who embraces change and adapts quickly to new challenges.
• Basic knowledge of hardware terminology (e.g., servers, RAM, EFTPOS) is a plus-but full training will be provided.
• We value consistency and character over perfection-if you're reliable, collaborative, and ready to grow, we want to hear from you.
• Full Australian work rights are essential.

Why You'll Love This Role

• Own a key coordination role supporting one of Australia's most recognised brands through a high-profile national transformation.
• Be part of a supportive, structured team with clear processes and systems in place-your organisational skills will directly impact project success.
• Work in a role where your organisational skills and attention to detail make a real impact every day.
• Exposure to large-scale, complex technology delivery-national deployments, tight timelines, and real-world coordination challenges.
• Work from a beautiful North Sydney office, conveniently located close to public transport.
• Supportive team culture in a fun, social, and driven environment where your contributions are valued.
• Start and finish time flexibility-ideal for early birds or those who prefer a slower morning start.
• Fast-paced, rewarding environment where your work makes a tangible difference.
• Growing business with strong career progression opportunities-plenty of room to step up over time into larger projects or operational roles.
• Enjoy long-term career development opportunities in a stable and rewarding industry.
  

To be considered for the role click the 'apply' button or for more information about this and other opportunities please contact Karina Gan on 02 9464 5517 or email [email protected] and quote the above job reference number.

Paxus values diversity and welcomes applications from Indigenous Australians, people from diverse cultural and linguistic backgrounds and people living with a disability. If you require an adjustment to the recruitment process, including the application form in an alternate format, please contact me on the above contact details.