CEO Office Coordinator

1. Role Objective

JOB CONTENT

The Personal Assistant is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.

2. Duties and Responsibilities

Operational:

1. Performs a variety of administrative support tasks that are highly confidential and sensitive.
2. Coordinates office administrative activities for CEO.
3. Compiles, assimilate and prepares confidential and sensitive documents.
4. Briefs the CEO regarding content.
5. Reads and screens incoming correspondences and organizes documents;
6. Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the CEO accordingly.
7. Makes referrals to appropriate staff or provides requested information.
8. Composes letters and memoranda in response to inquiries.
9. Produces a variety of documents in final form.
10. Updates the CEO on the status of issues before scheduled meetings.
11. Edits documents prepared for the CEO’s signature.
12. Coordinates and facilitates the CEO’s calendar to arrange appointments, meetings, and conferences.
13. Compiles and maintains records.
14. Maintains various filing and records management systems related to the CEO’s office.
15. Makes travel arrangements; prepares itineraries, prepares, compiles and maintains travel vouchers and records.
16. Operates standard office equipment.
17. Translates letters, reports and confidential documents.
18. Performs related work tasks as assigned by the CEO.

MINIMUM EDUCATION & QUALIFICATIONS

Education:

• Bachelors’ in Business Administration or relevant fields or as per the Minimum Qualifications and Experiences matrix in PODC.

Experience:

• 0-2 years of relevant experience, or as per the Minimum Qualifications and Experiences matrix in PODC.