Nortal
Project & Office Coordinator
NortalFinland2 days ago
Full-timeAdministrative
Overview

Are you an experienced office and project coordinator looking for a new challenges? Do you thrive in supporting others, solving practical problems and working with different tools and systems? Look no further and join Nortal as our new Project & Office Coordinator.

This is a dual role that combines two equally important areas of responsibility: keeping our Helsinki office running smoothly, and providing everyday support that keeps our business teams productive.

You are our ideal candidate if you bring positive energy to everything you do. You are the kind of person who notices what needs to be done and simply does it. Your can-do attitude is contagious, and your presence makes every day at office smoother and more enjoyable for everyone around you.

Responsibilities

Office Coordination

  • Ensure the office environment is organized, fully functional, and always welcoming for employees and visitors.
  • Serve as the first point of contact for all day-to-day office related matters. Take ownership of the office premises, coordinate office operations, supplies, and workplace services
  • Support our onboarding and offboarding processes, contributing to a smooth experience for every new Nortalist joining and everyone leaving
  • Plan, organize and execute internal and external events — from team celebrations to client visits and company-wide gatherings.
  • Handle internal communications related to office guidance and practical matters, keeping colleagues informed and aligned.


Operational Administration & Business Support

  • Provide administrative and operational support to leadership, project managers, and sales as required from time to time.
  • Maintain operational documentation, records and internal information repositories, ensuring accuracy, completeness and consistency of the data
  • Support the daily use of tools such as CRM and Project and Delivery Management solutions, including their reporting functions.
  • Assist with preparing reports, presentations, operational summaries, and structured information for internal use.
  • Contribute to improving and developing documentation practices, operational workflows and data quality.
  • Support participation in tenders and proposals as required from time to time


Qualifications

  • Completed degree in Business Administration or related studies
  • Strong interpersonal and communication skills. Fluency in written and spoken both in Finnish and English.
  • Confidence in using AI tools as part of everyday workflow to work smarter and faster.
  • Proactive, service-minded with a genuine can-do attitude — you see problems as puzzles to solve, not obstacles to avoid.
  • Strong organizational skills and the ability to manage multiple tasks in a structured way.
  • Experience working with Microsoft Office and familiarity with CRM systems, project management tools, or operational systems.
  • Ability to build positive working relationships with people at all roles and levels in the organization
  • Ability to work independently while collaborating and coordinating with multiple teams.


Please note that this is a one year fixed-term position and the role requires on-site work from our Helsinki office.

Interested?

Please apply by submitting your CV and cover letter no later than 6 April 2026. We will begin interviewing candidates during the application period and may close the position earlier if a suitable candidate is found.

Nortal values equality and diversity in our work community. We are hoping to get applicants with different backgrounds, such as in regard to age, gender, language, culture or minority group.

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