Junior Human Resources Specialist

About Us:

Tophat HR is a boutique consulting firm- We are an expert in tailored and comprehensive human resources consulting & management services.

About the Role :

We’re looking for an organized and detail-oriented HR Specialist to support a group of growing companies across a wide range of HR activities. This role is ideal for someone who enjoys coordination, structure, and hands-on support across the full employee lifecycle.

You’ll work closely with HR leadership and internal stakeholders, helping keep HR operations running smoothly while gaining exposure to multiple business environments.

About Our Client :

Our client is a growing group of companies operating across multiple industries, with a strong focus on building efficient, people-centered operations. As the organization continues to scale, they are investing in shared functions that support teams across the entire group.

This role sits within a centralized HR function and offers exposure to multiple businesses, close collaboration with leadership and internal stakeholders, and the opportunity to support a wide range of HR initiatives while helping create consistent and well-organized employee experiences.

Key Responsibilities:

• Support recruitment coordination, including initial screening, interview scheduling and candidate communication
• Coordinate and support end-to-end new hire onboarding, including documentation, system setup, and follow-ups
• Maintain accurate employee records across HR systems and internal files
• Assist with payroll preparation, timesheets, data validation, and related reporting
• Assist in preparing offer letters, employment contracts, and HR documentation
• Track probation periods, confirmations, and key HR reminders
• Support performance review cycles, documentation, and follow-up actions
• Provide coordination support on HR projects, initiatives, and process improvements as needed
• Act as a reliable point of contact for day-to-day HR support and coordination across multiple companies

What We’re Looking For:

• 1-2 years of experience in HR, People Operations, or HR coordination
• Strong organizational, multitasking, and attention-to-detail skills
• Excellent communication, interpersonal skills, and professional email etiquette
• Ability to handle confidential information with discretion and sound judgment
• Proficiency in Google Workspace (Docs, Sheets, Slides, Forms), including Sheets formulas/functions, creating forms for surveys or data collection, and presenting HR metrics in Slides
• Comfortable supporting multiple priorities across different teams or companies
• Strong problem-solving skills, adaptability, and a learning mindset

Nice to Have

• Experience supporting more than one business or department
• Exposure to payroll processes or HR systems
• Experience in a fast-paced or startup environment

Why Join Us

• Exposure to multiple companies and HR environments
• Opportunity to grow across all core HR functions
• Collaborative and supportive team culture
• A role that builds strong foundations for long-term HR career growth

We believe that diversity is key to building high-performing teams, and creating an inclusive work environment is our priority. We are an equal opportunity employer and we welcome people of diverse backgrounds, perspectives, and skills. We will work with applicants to provide accommodations at any stage of the hiring process.