Buyer / Purchasing Clerk

Additional Information

Job Number 24219596

Job Category Procurement, Purchasing, and Quality Assurance

Location Qabila Westbay Hotel, Diplomatic Street, West Bay Area, Doha, Qatar, Qatar,VIEW ON MAP

Schedule Full Time

Located Remotely? N

Position Type Non-Management

Position Summary

Order merchandise and supplies as needed. Schedule merchandise deliveries. Conduct inventory audits (e.g., cycle counts) to determine inventory levels and needs. Perform inventory reconciliation as needed. Maintain a professional display of merchandise for resale. Work shifts as needed in each operation. Provide staff training on product knowledge and benefits. Use technology to send, receive, and print out product requisitions.

Report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications. Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Comply with quality assurance expectations and standards. Reach, bend, twist, pull, and stoop; grasp, turn, and manipulate objects; move, lift, or carry objects weighing less than or equal to 25 pounds; stand, sit, or walk for an extended period of time. Perform other reasonable job duties as requested by Supervisors.

Preferred Qualifications

Education: High school diploma or G.E.D. equivalent.

Related Work Experience: At least 1 year of related work experience.

Supervisory Experience: No supervisory experience.

License or Certification: Driving License in the applying Country is a must

CRITICAL TASKS

General Procurement

• Order merchandise and supplies as needed.
• Schedule merchandise deliveries.
• Conduct inventory audits (e.g., cycle counts) to determine inventory levels and needs.
• Perform inventory reconciliation as needed.
• Maintain a professional display of merchandise for resale.
• Work shifts as needed in each operation.
• Provide staff training on product knowledge and benefits.
• Lock and unlock secure merchandise storage areas.
• Notify manager/supervisor of low stock levels in a timely manner.
• Work with suppliers to resolve discrepancies between invoices and actual received merchandise, and report to manager/supervisor as necessary.
• Use technology to send, receive, and print out product requisitions.
  
  

Finance

• Maintain accurate inventory records and verify that all accounts are maintained and current.
• Build and create orders through Point of Sale (POS) systems.
• Coordinate receiving, pricing, and tagging of merchandise.
• Assist Finance team for transportation related queries for banking, Owning Company etc.
  
  

Communication

• Speak to guests and co-workers using clear, appropriate and professional language.
• Talk with and listen to other employees to effectively exchange information.
• Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.
• Exchange information with other employees using electronic devices (e.g., pagers and two-way radios, email).
• Provide assistance to coworkers, ensuring they understand their tasks.
• Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness.
  
  

Working with Others

• Support all co-workers and treat them with dignity and respect.
• Develop and maintain positive and productive working relationships with other employees and departments.
• Partner with and assist others to promote an environment of teamwork and achieve common goals.
• Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.
  
  

Quality Assurance/Quality Improvement

• Comply with quality assurance expectations and standards.
  
  

Physical Tasks

• Enter and locate work-related information using computers and/or point of sale systems.
• Reach overhead and below the knees, including bending, twisting, pulling, and stooping.
• Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance.
• Read and visually verify information in a variety of formats (e.g., small print).
• Stand, sit, or walk for an extended period of time or for an entire work shift.
  
  

Safety and Security

• Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.
• Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.
• Identify and correct unsafe work procedures or conditions and/or report them to management and security/safety personnel.
• Use proper equipment, wear appropriate personal protective clothing (PPE), and employ correct lifting procedures, as necessary, to avoid injury.
• Follow policies and procedures for the safe operation and storage of tools, equipment, and machines.
• Maintain awareness of undesirable persons on property premises.
  
  

Policies and Procedures

• Maintain confidentiality of proprietary materials and information.
• Follow company and department policies and procedures.
• Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
• Protect the privacy and security of guests and coworkers.
• Ensure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.
• Perform other reasonable job duties as requested by Supervisors.
  
  

CRITICAL COMPETENCIES

Analytical Skills

• Arithmetic Computation
• Computer Skills
• Learning
• Decision-Making
  
  

Interpersonal Skills

• Team Work
• Diversity Relations
• Interpersonal Skills
• Customer Service Orientation
  
  

Communications

• English Language Proficiency
• Listening
• Communication
• Applied Reading
• Telephone Etiquette Skills
  
  

Personal Attributes

• Dependability
• Safety Orientation
• Integrity
• Positive Demeanor
• Stress Tolerance
• Presentation
• Adaptability/Flexibility
• Initiative
  
  

Organization

• Detail Orientation
• Time Management
• Planning and Organizing
• Multi-Tasking
  
  

Physical Abilities

• Proper Lifting Techniques
  
  

General Procurement

• Inventory Control
  
  

Food - Stocking/Receiving

• Product Quality and Appearance
• Sanitation Systems
  
  

PREFERRED QUALIFICATIONS Education: High school diploma or G.E.D. equivalent. Related Work Experience: At least 1 year of related work experience. Supervisory Experience: No supervisory experience. License or Certification: Driving License in the applying Country

The Autograph Collection is a growing collection of four and five-star independent hotels, each offering unique and memorable experiences. Each hotel is thoughtfully chosen for its quality, originality, bold character, and ability to offer today’s traveler a range of unique experiences suited to their individual sense of style and adventure. All Autograph Collection hotels look to attract The Individualist, the brand's target consumer. The Individualist is someone who uses travel as an opportunity to add to their personal narrative – in essence they are hand selecting our hotels whether for personal or corporate travel because it is much more than simply a place to rest. In joining Autograph Collection, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.